ARTICLE 1: NAME
1.1 The organisation shall be known as `Singapore Association of Minhwa Art' (hereinafter called "the Society")
ARTICLE 2: PLACE OF BUSINESS
2.1 Its place of business shall be at 138 King’s Road #03-01, S258156 or such other address as may subsequently be decided upon by the Committee and approved by the Registrar of Societies. The Society shall carry out its activities only in places and premises which have the prior written approval from the relevant authorities, where necessary.
ARTICLE 3: OBJECTS
3.1 Its objects are - to promote and strengthen the classical traditions, aesthetics and values in Korean Minhwa Art in Singapore; to enhance art enjoyment of the members and to provide opportunities to appreciate Minhwa Art to the general public.
3.2 In furtherance of the above objects, the Society may organize annual and occasional exhibitions and participate in social, educational, charity events as a non-profit organization in principle.
ARTICLE 4: MEMBERSHIP
4.1 Membership of the Society shall be open to all persons of 18 years of age and above who reside in Singapore and love arts.
ARTICLE 5: APPLICATION FOR MEMBERSHIP
5.1 A person wishing to join the Society should submit his particulars to the Secretary on a prescribed form.
5.2 A new member must be proposed and seconded by existing members. His name will then be posted on the notice board in the Society premises for one week at the end of which time the Committee will decide on membership, taking into consideration any objection raised.
ARTICLE 6: ENTRANCE FEES, SUBSCRIPTIONS AND OTHER DUES
6.1 There shall be no entrance fee payable for all members.
6.2 There shall be no subscriptions payable by members. The funds of the Society shall be derived from free-will offerings.
6.3 Any additional fund required for special purposes may only be raised from members with the consent of the general meeting of the members.
6.4 The income and property of the Society whensoever derived shall be applied towards the promotion of the objects of the Society as set forth in this Constitution and no portion thereof shall be paid or transferred directly or indirectly by way of dividend or bonus or otherwise howsoever by way of profit to the persons who at any time are or have been members of the Society or to any of them or to any person claiming through any of them.
ARTICLE 7: SUPREME AUTHORITY AND GENERAL MEETINGS
7.1 The supreme authority of the Society is vested in a General Meeting of the members.
7.2 An Annual General Meeting shall be held within 3 months from the close of its financial year.
7.3 At other times, an Extraordinary General Meeting must be called by the President on the request in writing of not less than 25% of the total voting membership or thirty (30) voting members, whichever is the lesser, and may be called at anytime by order of the Committee. The notice in writing shall be given to the Secretary setting forth the business that is to be transacted. The Extraordinary General Meeting shall be convened within two (2) months from receiving this request to convene the Extraordinary General Meeting.
7.4 If the Committee does not within two (2) months after the date of the receipt of the written request proceed to convene an Extraordinary General Meeting, the members who requested for the Extraordinary General Meeting shall convene the Extraordinary General Meeting by giving ten (10) days' notice to voting members setting forth the business to be transacted and simultaneously posting the agenda on the Society's notice board.
7.5 At least two (2) weeks' notice shall be given of an Annual General Meeting and at least ten (10) days' notice of an Extraordinary General Meeting. Notice of meeting stating the date, time and place of meeting shall be sent by the Secretary to all voting members. The particulars of the agenda shall be posted on the Society's notice board four (4) days in advance of the meeting.
7.6 Unless otherwise stated in this Constitution, voting by proxy is allowed at all General Meetings.
7.7 The following points will be considered at the Annual General Meeting:The previous financial year's accounts and annual report of the Committee.Where applicable, the election of officebearers and Honorary Auditors for the following term.Any member who wishes to place an item on the agenda of a General Meeting may do so provided he gives notice to the Secretary one (1) week before the meeting is due to be held.
7.8 At least 25% of the total voting membership or thirty (30) voting members, whichever is the lesser, present at a General Meeting shall form a quorum. Proxies shall not be constituted as part of the quorum.
7.9 In the event of there being no quorum at the commencement of a General Meeting, the meeting shall be adjourned for half an hour and should the number then present be insufficient to form a quorum, those present shall be considered a quorum, but they shall have no power to amend any part of the existing Constitution.
ARTICLE 8: MANAGEMENT AND COMMITTEE
8.1 The administration of the Society shall be entrusted to a Committee consisting of the following to be elected at alternate Annual General Meeting: A President A VicePresident A Secretary A Treasurer An Assistant Treasurer Ordinary Committee Members
8.2 Names for the above offices shall be proposed and seconded at the Annual General Meeting and election will follow on a simple majority vote of the members. All office-bearers, except the Treasurer and Assistant Treasurer may be reelected to the same or related post for a consecutive term of office. The term of office of the Committee is two years.
8.3 Election will be either by show of hands or, subject to the agreement of the majority of the voting members present, by a secret ballot. In the event of a tie, the Chairman of the meeting shall have a casting vote.
8.4 A Committee Meeting shall be held at least once every 6 months after giving seven (7) days' notice to Committee Members. The President may call a Committee Meeting at any time by giving five (5) days' notice. Majority of the Committee Members must be present for its proceedings to be valid.
8.5 Any member of the Committee absenting himself from three (3) meetings consecutively without satisfactory explanations shall be deemed to have withdrawn from the Committee and a successor may be co-opted by the Committee to serve until the next Annual General Meeting. Any changes in the Committee shall be notified to the Registrar of Societies within two (2) weeks of the change.
8.6 The duty of the Committee is to organise and supervise the daily activities of the Society. The Committee may not act contrary to the expressed wishes of the General Meeting without prior reference to it and shall always remain subordinate to the General Meetings.
ARTICLE 9: DUTIES OF OFFICEBEARERS
9.1 The President shall chair all General and Committee meetings. He shall also represent the Society in its dealings with outside persons.
9.2 The VicePresident shall assist the President and deputise for him in his absence.
9.3 The Secretary shall keep all records, except financial, of the Society and shall be responsible for their correctness. He will keep minutes of all General and Committee meetings. He shall maintain an uptodate Register of Members at all times.
9.4 Ordinary Committee Members shall assist in the general administration of the Society and perform duties assigned by the Committee from time to time.
ARTICLE 10: AUDIT AND FINANCIAL YEAR
10.1 A firm of Public Accountants and Chartered Accountants shall be appointed as Auditors at each Annual General Meeting for a term of one year and shall be eligible for reappointment.
10.2 They:Will be required to audit each year's accounts and present a report upon them to the Annual General Meeting.May be required by the President to audit the Society's accounts for any period within their tenure of office at any date and make a report to the Committee.
10.3 The financial year shall be from (to be assigned by the Registry of Societies).
ARTICLE 11: PROHIBITIONS
11.1 Gambling of any kind, excluding the promotion or conduct of a private lottery which has been permitted under the Private Lotteries Act Cap 250, is forbidden on the Society's premises. The introduction of materials for gambling or drug taking and of bad characters into the premises is prohibited.
11.2 The funds of the Society shall not be used to pay the fines of members who have been convicted in court of law.
11.3 The Society shall not engage in any trade union activity as defined in any written law relating to trade unions for the time being in force in Singapore.
11.4 The Society shall not indulge in any political activity or allow its funds and/or premises to be used for political purposes.
11.5 The Society shall not hold any lottery, whether confined to its members or not, in the name of the Society or its officebearers, Committee or members unless with the prior approval of the relevant authorities.
11.6 The Society shall not raise funds from the public for whatever purposes without the prior approval in writing of the Assistant Director Operations, Licensing Division, Singapore Police Force and other relevant authorities.
ARTICLE 12 : AMENDMENTS TO CONSTITUTION
12.1 The Society shall not amend its Constitution without the prior approval in writing of the Registrar of Societies. No alteration or addition/deletion to this Constitution shall be passed except at a general meeting and with the consent of two-thirds (2/3) of the voting members present at the General Meeting.
ARTICLE 13: INTERPRETATION
13.1 In the event of any question or matter pertaining to day-to-day administration which is not expressly provided for in this Constitution, the Committee shall have power to use their own discretion. The decision of the Committee shall be final unless it is reversed at a General Meeting of members.
ARTICLE 14 : DISPUTES
14.1 In the event of any dispute arising amongst members, they shall attempt to resolve the matter at an Extraordinary General Meeting in accordance with this Constitution. Should the members fail to resolve the matter, they may bring the matter to a court of law for settlement.
ARTICLE 15: DISSOLUTION
15.1 The Society shall not be dissolved, except with the consent of not less than three-fifths (3/5) of the total voting membership of the Society for the time being resident in Singapore expressed, either in person or by proxy, at a General Meeting convened for the purpose.
15.2 In the event of the Society being dissolved as provided above, all debts and liabilities legally incurred on behalf of the Society shall be fully discharged, and the remaining funds will be disposed of in such manner as the General Meeting of members may determine or donated to an approved charity or charities in Singapore.
15.3 A Certificate of Dissolution shall be given within seven (7) days of the dissolution to the Registrar of Societies.
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SAMA-Singapore Association of Minhwa Art
© SAMA // Singapore Association of Minhwa Art